Privacy Policy

General

We at RiverCity Renewables (“RiverCity Renewables”, “we”, “our”, or “us”) respect your privacy. This Privacy Policy (“Policy”) explains how we collect, use, and disclose information from and about you (“your information”) that we receive in the ways specified below.

RiverCity Renewables is a not-for-profit event networking group that hosts, promotes, seeks sponsorships for events ("RiverCity Renewables Events") to our visitors and sponsors ("Attendee(s)") and ("Sponsor(s)"). Attendees use www.rivercityrenewables.com.au (the "RiverCity Renewables Site") to find, learn more information, view galleries and register for upcoming events. Sponsors use the RiverCity Renewables Site to learn more about sponsorship packages, about RiverCity Renewables, upcoming events, view galleries and promote their companies. The RiverCity Renewables Site and RiverCity Renewables Events are collectively referred to as "Services". How we collect your information and what information we collect depends on how you interact with the Services.

RiverCity Renewables is the controller of data collected from visitors to the RiverCity Renewables Site and from Sponsors and Attendees when they interact with RiverCity Renewables or use the RiverCity Renewables Services (“Services Data”). Services Data does not include any End Customer and End User Data (defined below).

Customer or End Customer, as applicable, is the controller of information that pertains to End Customers and End Users and that is collected from the Sponsor or Attendee's Sites (“End Customer and End User Data”). RiverCity Renewables is the processor or service provider of such End Customer and End User Data. End Customer and End User Data is governed by the applicable Sponsor or Attendee's Site privacy policy.

This Policy is an integral part of, and incorporated into, our Terms of Service (the “Terms of Service”).

By using or otherwise interacting with the Services, you acknowledge that we will collect, use, and disclose your information as described in this Policy.

Please read this Policy carefully. If you do not agree to this Policy, please do not use the Services.

Types of Information We Collect

We collect information that you provide to us, information that we collect automatically, and information from other sources.

Information You Provide to Us.

We collect information you provide to us, depending on how you use the Services, when, for example, you create an account or make a purchase through the Services, interact with customer support, or input information into the Services. Depending on whether you are a RiverCity Renewable Site visitor, Sponsor or Attendee, this information may include:

• Contact Information such as your name, company name and details, mailing address, email address, phone number, country of residency,
• Commercial information, including if you make or enable a transaction such as a purchase directly from the RiverCity Renewables Services. In such case, we will collect billing and financial information as necessary to process your charges, such as credit card number, postal and email address.
• Customer support information including messages you send to us and audio recordings of customer service calls,
• Any other information provided to us such as survey responses or feedback.

You can choose not to provide us with certain information, but then you may not be able to register with us or take advantage of all of the functionality of our Services.

Customers and/or End Customers, as applicable, determine what Personal Data, if any, related to End Customers or End Users to process and/or to input into the RiverCity Renewables Services.

Phillip Riley Group Network

This website is one of many that Phillip Riley Pty Ltd and its group of undertakings operates, all of which we collectively refer to as the Phillip Riley Network. Where permitted by law, we may share the personal data we collect about you with another Phillip Riley Network company so that we can provide you with information about products, content and services that might interest you, and for internal analytical and business development purposes.

Information We Collect Automatically.

When you interact with the Services, we may automatically collect information about your browser, device, and use of the Services, including, but not limited to IP address, MAC address, approximate location, information about your activity on the Services (such as page views), device type, browser type, operating system and version, the web page you were visiting before you came to the Site, information you search for on the Site, locale preferences, your mobile carrier, date and time stamps associated with transactions, system configuration information, metadata concerning your files, website alias, responsive website or mobile website URL, and website URL. Some of this data is collected using cookies and similar technologies. To learn more about these technologies and your choices regarding them, please see the section below titled “Your Choices and Rights”.

Information From Other Sources.

We may collect information about you from publicly and commercially available sources, as permitted by law, including but not limited to publicly available directories, social media, advertisers and business partners, and Customers.

What we do with the personal data we collect

We use the personal data that we collect to communicate with you, deliver what you request, improve our service, and to present other information and offers that may be of interest.

To communicate with you

We may use your personal data to send you important notices, such as communications about your registration, transactions, and changes to RiverCity Renewables' terms, conditions, policies, and/or other internal purposes.

To deliver what you request

We may use your personal data to provide the products, content or services you request. If you enter a sweepstake, contest, or similar RiverCity Renewables promotions, we may use your personal data to administer such promotion.

To improve our service

We may use your personal data for auditing, data analysis, and research to improve RiverCity Renewables' products, content and services.

To present offers that may be of interest to you

We may contact you to offer you additional RiverCity Renewables or third-party products, content or services that may be of interest to you.

The legal basis we have for processing your personal data

The GDPR requires data collectors, such as RiverCity Renewables, to have a legal basis to use the personal data of EU residents. Therefore, this section shall apply to any such personal data collected by RiverCity Renewables.

RiverCity Renewables uses the personal data that you provide to supply you with high-quality products, content and services as you request, to send important notices, and for internal purposes such as auditing, data analysis, and research to provide you with the information you need to make the most informed decisions.

We may also use your personal data to offer you products, content or services that may be of interest to you, based upon your interests or the preferences you shared with us, and may share your personal data with third party sponsors of content, events, and other services or offers. 

The legal basis for processing your personal data is your consent. In certain circumstances we may otherwise process your personal data if RiverCity Renewables has a legitimate interest in doing so and RiverCity Renewables is not infringing any of your rights and freedoms.

When RiverCity Renewables processes your personal data for RiverCity Renewables legitimate interests, RiverCity Renewables will consider and balance any potential impact on you and your rights under data protection and any other relevant law. Our legitimate business interests do not override your interests. RiverCity Renewables will not use your personal data in circumstances where your rights and freedoms override our legitimate interests, unless we have your consent or are otherwise required or permitted to by law.

How We Share Your Information

We may share your information under the following circumstances:

• Internally - We share your information with companies in our group and our employees as necessary in order to provide you with our Services and operate our business efficiently and effectively.
• Service Providers - We may share your information with third parties that work on our behalf to help us operate our business and provide the Services by performing services that include, without limitation: maintenance, payment processing, website hosting and database management services, data security, storage, analytics, website administration, legal or tax services, email management, consent management, and advertising. Service Providers must comply with this Policy and may only use your information to provide us with their services.
• Sponsors - We share information of Attendees with our Sponsors to provide value in exchange for their monetary contributions that cover the cost of RiverCity Renewables Events and/or catering. Information from our third-party registration platform, Eventbrite is used to collect this information.
  
• Marketing partners – in some cases, we share your information for communicating targeted advertising and promotional materials. 
• As required or permitted by law - We cooperate in good faith with government and law enforcement officials and private parties to enforce and comply with the law and protect the rights of RiverCity Renewables, its customers and third parties. We will disclose your information if we, in our sole discretion, believe it necessary or appropriate: to respond to claims and legal process (including but not limited to subpoenas); to protect our or a third party's property, safety, or rights; to address any activity we consider to be, or to pose a risk of being, illegal, unethical or legally actionable; or as otherwise required or permitted by law. 
• Business Transactions - We may share your information if we sell, transfer or otherwise share some or all of our assets in connection with a merger, acquisition, reorganisation or sale of all or substantially all of our shares or assets or a similar transaction, in the event of bankruptcy, or contemplated of or diligence leading up to a potential corporate transaction.
• With Your Consent – We share your information when we have your consent to do so.

Please note that if you choose to share your information on the Services (for example in the form of a comment or post on the RiverCity Renewables Sites, if such features are available), your information will be available to anyone who is able to view such information where you have shared it.

Your Choices and Rights

Marketing Emails. 

You may choose not to receive our promotional or marketing emails by clicking on the “unsubscribe” link in those emails. Please note that even if you unsubscribe from our marketing emails, we will continue to send you transaction-related emails regarding products or Services that you have requested, certain non-promotional emails about us and our Services, and responses to your queries or feedback. 

Cookies and Similar Technologies. 

When you interact with the Services, we (and third parties acting on our behalf) automatically collect certain information about your browser, device, and use of the Services through cookies, pixel tags, web beacons, local storage, and other similar technologies. Cookies are small text files stored on your browser or device, which allow us to provide certain features of the Services, personalize your user experience, and advertise our Services to you. You can find more information about cookies at www.allaboutcookies.org.

We can only control the cookies on RiverCity Renewables Site. To manage your preferences with regard to cookies on RiverCity Renewables Site, please visit our page on Cookie Settings. RiverCity Renewables does not control those cookies or third party service providers (affiliates and partners) with whom you contract through RiverCity Renewables.

Your web browser may allow you to manage cookies and local storage. Each browser is different, so please, follow the directions provided in your browser’s “help” section to manage cookies. Please note that if you delete or disable cookies from our Services, some parts or functions of the Services may not work properly for you.

Tailored Advertising. 

We engage third parties to serve advertisements for our Services on our behalf on third-party websites and applications. You have certain choices about how your information is used for this purpose.

• For more information about tailored advertising or to opt out of participating companies, visiting the opt-out pages of the Network Advertising Initiative or the Digital Advertising Alliance. We make no representation about the accuracy or effectiveness of these opt out mechanisms. Please note that if you opt out, you may still see advertisements; however, they will not be tailored based on your interests.
• Some tailored advertising is carried out using cookies. You may be able to set your browser to refuse certain types of cookies. Please see the “help” section of your browser for more information.
• If you are using a mobile device, you can opt out of certain types of tailored advertising by changing the settings on your device.

“Do Not Track” Signals. 

“Do-not-track” (“DNT”) is a setting offered by some browsers. DNT signals are not yet uniform, so we, like many other website operators, do not currently recognise or respond to DNT signals.

Your Rights. 

Depending on your jurisdiction of residence, you may have the right to request:

• Access to, a copy of, and certain information about our processing of, your information;
• Correction of inaccuracies in your information;
• Deletion of your information, subject to any legal or other rights we have to retain certain information; and
• Restriction of the processing of your information; you also have the right to object to our processing of your information in some circumstances.

These rights are subject to applicable exceptions, and we will need to verify your identity before processing your request. If you would like to submit a request relating to your information, please contact us using one of the methods in the section below titled “Contacting Us.” 

If you contact us to exercise a right with respect to End Customer or End User Data, for which we are a processor/service provider, we will forward this request to the appropriate Customer who is responsible for responding to your request if we can identify the Customer, otherwise contact your controller directly to exercise these rights. 

If you are a resident of the European Economic Area (“EEA”), the United Kingdom, or the state of California, please see the section below titled “Notice to EEA and UK Residents” or “Notice to California Residents” (as applicable to you) for more information about your rights. 

Third Party Links and Content

The Services may contain third-party content or links to third-party websites and services. When you interact with such content or visit a third-party website, or install a third party app or use a third party service, you will be providing third parties with your information. Such third-party content and sites are not governed by this Policy, and we have no control over how third parties use your information, nor are we liable for such third parties’ use or disclosure of your information. A third party’s use of your information is subject to that third party’s privacy policy and your contract with them. Before you share your information with a third party, we encourage you to read the third party’s privacy policy and any other relevant terms.

Retention

We will retain your information for as long as necessary to provide our Service, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods are determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation. We will keep records containing Services Data, account opening documents, communications and anything else as required by applicable laws and regulations. In general, personal data relating to our Sponsors or Attendees will be retained for the duration of the engagement with the Sponsor or Attendee, and for a period of up to [7] years following the termination of Services to that Sponsor or Attendee. 

Security

We have implemented administrative, technical, and physical safeguards to help prevent unauthorised access, use, or disclosure of your information. However, because no security measures are perfect, there is always some risk involved in transmitting your information over the internet. We cannot guarantee the security your information, and you transmit it to and through the Services at your own risk. 

Children’s Privacy

The Services are not intended for children under the age of 18. We do not knowingly collect personal information from children under the age of 18. If we learn that a child has provided us with personal information (as that term is defined in the Children’s Online Privacy Protection Act (COPPA)), we will delete such information in accordance with applicable law or if we otherwise determine Customer accounts are held by users under 18, we reserve the right to take actions we deem appropriate, including deleting such accounts.

Notice to Non-Australians Users and Consent to Transfers

RiverCity Renewables and our computer systems are based in Australia, so we will process your information in Australia, where the privacy laws may not be as protective as those in your jurisdiction. By using the Services, you understand and agree to the transfer of your information to Australia and to the processing of that information as described in this Policy. 

Where required, we will use appropriate safeguards for transferring the data of residents of the EEA or UK. This may include signing Standard Contractual Clauses that govern the transfers of such data, or a US Department of Commerce and EU Commission approved program if one is agreed. For non-EEA/UK residents, we will transfer your data in accordance with applicable law.

Notice to EEA and UK Residents

Right to Complain. We encourage you to contact us directly and allow us to work with you to address any concerns you might have about our privacy practices. Nevertheless, you have the right to lodge a complaint with a competent data protection supervisory authority, in particular in the EU Member State where you reside or work, or the place of the alleged infringement. You have the right to do so if you consider that the processing of Personal Data relating to you infringes applicable data protection laws.

Notice to California Residents

If you are a California resident, California law requires us to provide you with some additional information regarding how we collect, use, and share your “personal information” (as defined in the California Consumer Privacy Act (“CCPA”)).

Categories of Personal Information We Collect. 

We collect information from and about you as specified in the section above titled “Types of Information We Collect.” This information includes the following categories of personal information: 

• Identifiers (such as name, address, IP address, and email address);
• Commercial information (such as products or services purchased, obtained, or considered);
• Internet or other electronic Network Activity Information (such as browsing history, search history, and information regarding your interaction with our Services);
• Location Data; 
• Audio information (specifically, information from customer service calls, as explained above); and
• Inferences drawn from any of the above information.

How We Use and Share These Categories of Personal Information.

We use the above categories of personal information for the purposes listed in the section above titled “How We Use Your Information,” and we disclose your information to third parties as described in the section above titled “How We Share Your Information,” subject to the requirements of the CCPA.

The CCPA sets forth certain obligations for businesses that “sell” personal information to third parties. To the extent that re-targeted advertising is a sale of personal information, in that regard we may be selling personal information; to opt out of such re-targeted advertising, please use the cookie tool to block cookies on your browser and device.

Your Rights.

California residents (or their authorised representative) have the right to request the actions listed in the section above titled “Your Choices and Rights.” To request to exercise any of these rights, please contact us using one of the contact methods in the section below titled “Contacting Us.”: 

The CCPA further provides you with the right to information about the financial incentives that we offer to you, if any, and to not to be discriminated against (as provided for in applicable law) for exercising your rights. Please note that certain information may be exempt from such requests under California law. For example, we need certain information in order to provide the Services to you. We also will take reasonable steps to verify your identity before responding to a request. 

Shine the Light Disclosure. 

The California “Shine the Light” law gives residents of California the right under certain circumstances to request information from us regarding the manner in which we share certain categories of personal information (as defined in the Shine the Light law) with third parties for their direct marketing purposes. We do not share your personal information with third parties for their own direct marketing purposes.

Changes to this Policy

We reserve the right, in our sole discretion, to amend or update this Policy from time to time. If we make any material changes to this Policy, we will notify you as required by law. You are advised to consult this Policy regularly for any changes.

Contacting Us

If you have any concerns or questions about this Policy or your rights, please contact us via:

1. By email: info@rivercityrenewables.com.au
2. By post: ATTN: Phillip Riley, Level 6/200 Adelaide Street, Brisbane QLD 400 Australia